Confederated Tribes of the Umatilla Indian Reservation
Skills And Qualifications:
1. Management Experience: Proven experience in aligning organizations to long term comprehensive policy plans, strategic planning, policy and operational priorities, and development of implementing Annual Work Plans. The applicant must have experience integrating management, financial, legal, and legislative, information technology, and regulatory, public safety and human resources systems for an organization. Applicants should include their experience in executive level delegation, managing expected outcomes and resource solutions that achieve tribal objectives.
2. Supervision Experience: Proven ability to effectively exercise direct supervisory responsibility over directors/managers, and indirect supervision over all other employees.
3. Fiscal and Budget Experience: Proven ability to develop and strategically direct a large organization which integrates varied revenues, including self-governance compacting, tribal enterprise, grants, settlements and government-to-government sources. Applicants must demonstrate experience adhering to federal procurement frameworks. This position requires effective fiscal management plan implementation for a tribal governmental organization and/or tribal enterprise annual budgets, investment strategies and clean audits. Applicants should highlight their experience in resource development planning, financially sustainable innovations that enhance services and any success addressing and refining budgetary resources to achieve strategic objectives.
4. Communication Experience: Proven ability to communicate effectively, diplomatically, and tactfully, both orally and in writing to the Governing board, supervisory personnel, employees, governmental entities, the general public and Tribal members. Applicant must demonstrate the ability or experience to communicate effectively with governments (federal, state, local, and tribal). The applicant must also demonstrate the ability to effectively communicate to the general public about the operations, activities and resources available within the organization in a manner that is useful and understandable.
5. Policy Development: Applicant must have the ability to coordinate executive level advising to a governing body for policy making. Such advising provides timely, accurate and qualitatively relevant information and options to support sound governmental and policy making. Applicants should highlight their experience making coordinated recommendations through development of policy briefing materials, due diligence research, option analysis, and navigation of decision making steps such as initiating staff reviews, regulatory frameworks, collaborating with directors and executive management, tribal boards, commissions/committees and the governing body.
6. Tribal Governance Knowledge: Applicants should demonstrate instances of advancing tribal goals as applied to tribal government operations, including 638 contracting and self-governance compacting, federal Indian law, tribal treaties, tribal constitutions, and tribal issues including economic development, gaming, housing, health, public safety, natural and cultural resources, human services, education, knowledge of tribal history, culture and values, and other issues related to tribal governments.
7. Leadership: Proven leadership in tribal governance. Demonstrated through past progressive tribal governance leadership at executive level, including enterprise experience through risk management and accountability.
8. Computer Experience: Working knowledge of basic computer operations including electronic mail, word processing and database (i.e., MS Word, Excel, PowerPoint, Outlook).
9. Must have a valid state driver’s license and meet Tribal Insurance Requirements to drive GSA vehicles.
10. Prior to submission of the final candidates to the BOT, the finalists shall each pass pre-employment requirements including drug and alcohol test, financial background check, and criminal background check. The standards for such testing shall be as follows:
(a) Alcohol and Drug Test – Standards imposed on all covered status Tribal employees drug testing as set forth in the TPPM;
(b) Satisfactory Financial Background Investigation – using the standards for primary management officials under the Tribal Gaming Code; and
(c) Satisfactory Criminal Background Investigation – Using the standards for primary management officials under the Tribal Gaming Code and standards imposed by the Indian Child Violence Prevention and Family Protection Act.
11. Proven ability to represent an organization in a professional manner upholding the highest levels of integrity, honesty and appropriate behavior as outlined in the Executive Management Policy.
- Ability to sit at a desk for extended periods of time and use office equipment such as computers, telephones.
- Ability to stand and walk around for long periods of time.
- Ability to sit in automobiles and or airplanes for travel to conferences, seminars, and training.
- Ability to lift up to 25 pounds.
1. Education: A Bachelor of Arts or Bachelor of Science degree from an accredited college or university is required. A Master’s degree from an accredited college or university is preferred.
2. Work Experience: Five (5) years and preferably seven (7) years of work experience, within the last ten years at the executive management level in government and/or enterprise with accountability for fiscal and supervision over three or more diversified departments or divisions with a preferred focus on Tribal governance. This includes proven work experience in budget management, employee supervision and executive level communication of management directives and operations to employees, governmental bodies and surrounding communities. Applicant work accomplishments must demonstrate suitability for serving the executive level to a governing board.
Duties And Responsibilities:
1. To implement the policies, laws and budgets of the CTUIR as adopted by the Board of Trustees;
2. To carry out the day-to-day government and administrative affairs of the CTUIR consistent with the policies, laws and budgets adopted by the Board of Trustees. In carrying out these delegated duties, the ED shall utilize appropriate CTUIR programs and staff. This general authority shall include, but is not limited to, the following:
(a) Oversight and Supervision: Oversight and supervision as shown in Section III to ensure that they are developing appropriate work plans and carrying out their assigned tasks, complying with relevant contract provisions, regulations and law, and following the policy and long-term planning directives of the Board of Trustees.
(b) Budget Development and Implementation: Ensure accurate projections of revenue and expenditures, and recommend budgets for all operations, investments and reserves, taking into consideration short and long term Tribal goals and economic self-sufficiency as directed by the Board of Trustees. Implement and authorize expenditures in accordance with Fiscal Management Policies and approved budgets.
(c) Procurement: Ensure procurement of necessary goods and services to carry out the policy and planning directives of the Board of Trustees, in accordance with the Fiscal Management Policies, budgetary limits and directives established by the Board of Trustees.
(d) Personnel: Ensure that proper hiring, supervising and disciplining of personnel is conducted pursuant to the policies and procedures approved by the Board of Trustees in the CTUIR Tribal Personnel Policies Manual (TPPM).
(e) Specific Delegation: To delegate responsibilities and authorities to subordinates as appropriate to carry out Tribal business.
3. To serve as a liaison between the entities in Section III and the Board of Trustees. The Board of Trustees recognizes that efficient operation of Tribal administration requires clear lines of authority and direction
4. Report regularly and frequently to the Board of Trustees on the status of Tribal projects, departments, programs, and any issues, concerns, and accomplishments of the CTUIR staff.
5. To establish the organizational structure of CTUIR governmental departments and make any necessary changes in the organizational structure to ensure effective delivery of services, in accordance with adopted policies, laws and budgets of the CTUIR.
To report to the Board of Trustees any structural changes in the organization. If such structural changes have budget ramifications and require additional funding, the Executive Director shall be required to obtain the approval of the Board prior to implementing such changes.
In establishing the Tribal organization structure it is the expectation of the Board of Trustees that the Executive Director shall apply effective organizational disciplines. The organization should make efficient use of all human and financial resources, integrate programs and services, have effective coordination and avoid duplication. The Tribal organizational structure shall be consistent with the following organizational standards:
(A) It should focus resources on direct delivery of services, avoiding unnecessary layers of administration or management.
(B) It should be structured consistent with purposes, functions and goals established by the Board of Trustees.
(C) It shall be responsive to the people it serves and shall have clear lines of accountability and responsibility.
(D) It should be proactive, and process decisions, authorizations, transactions and services effectively and efficiently.
(E) Effective teamwork shall be expected throughout the organization in all efforts.
The Executive Director shall publish the Tribal organization structure at the beginning of each calendar year and at such other times as any material changes in the structure shall occur. The Organization Structure shall include a narrative that lists the names of all work units, key positions and total authorized positions for each work unit, the delegated functions and programs responsibilities to be carried on by each work unit and the lines of authority and accountability.
6. To issue rules and regulations governing tribal government and administrative as authorized by the Board of Trustees.
7. To negotiate, execute, sign and modify grant and contract documents which implement programs, activities and functions that have been approved by the Board. This delegation includes signature authority for all agreements that are necessary for the successful implementation of the program, i.e. riparian agreements, sub-contracts.
8. To ensure codification of all legislative acts of the Board of Trustees within the Tribal Codes.
9. In coordination with the Board of Trustees Secretary and through the Office of Records Management, ensure that minutes, resolutions, codes and all other associated records of the Board of Trustees and the CTUIR are properly maintained.
10. Ensure that the required reviews of enacted Tribal laws and policies are conducted on a regular basis and to recommend additions and changes to the Board of Trustees for their approval.
11. In order to protect life and property, exercise the emergency authorities delegated by the Board of Trustees through enacted laws and policies.
12. Ensure that legislation, regulations, initiatives, and other matters that may impact CTUIR interests and operations are monitored and reported to the Board of Trustees. Ensure that appropriate plans, strategies and actions are developed and implemented to address such matters, and that appropriate CTUIR staff and lobbyists are consulted in these matters.
13. Assist the Board of Trustees in planning and goal setting. Ensure implementation of such plans and goals as directed by the Board of Trustees. Regularly report to the Board of Trustees on progress made towards achieving goals.
14. To carry out administrative functions in support of CTUIR commissions and committees, such as the provision of administrative support services for such advisory bodies, or other duties as assigned, as expressly directed by the Board of Trustees in a Tribal policy, law or budget.
15. To immediately report to the Board of Trustees any citation, arrest, conviction for a misdemeanor or felony crime, or the filing of personal bankruptcy.
16. The Executive Director shall be a CTUIR employee with all the rights and obligations as defined in the Tribal Personnel Policy Manual, except as expressly limited in the Executive Management Policy Manual.
17. Must represent the CTUIR in a professional manner upholding the highest levels of integrity, honesty and appropriate behavior.
SUPERVISORY AUTHORITY: The Executive Director shall provide management oversight and supervision for all aspects of CTUIR government as per the Executive Management Policy. The Executive Director shall provide through the chain of command direct supervision to the Deputy Executive Director, Department Directors, administrative and management staff and indirect supervision to all tribal staff under the direct supervision of these positions.
SIGNATORY AUTHORITY: Per the Executive Management Policy and Fiscal Management Policy.
ACCESS TO SENSITIVE AREAS: The Executive Director shall have access to all areas under the span of his or her control.
Salary And Benefits:
$200,000 annual DOE/DOQ
Full Time with the benefits package under the Tribal Personnel Policy Manual or contract, except expressly limited or otherwise provided for in the Executive Management Policy