Administrative Assistant

The Alliance for Tribal Clean Energy (ATCE) is seeking two dynamic Administrative Assistants to support members of the senior management team and staff. The successful Administrative Assistant (AA) candidate will have a flexible, go-with-the-flow spirit and enjoy working within a rapidly growing Native nonprofit organization that is mission-driven, results-driven, and dedicated to supporting Native American tribes in their self-determined efforts to achieve energy sovereignty. The AA will be able to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential organizational and tribal matters with discretion.

Qualifications ❖ Understanding of Indigenous culture, values, and lifeways. Experience living or working in a tribal community is strongly preferred. ❖ Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. ❖ Very strong interpersonal skills and the ability to build relationships with tribal and other stakeholders, including staff, board members, external partners, and donors. ❖ Exceptional written and verbal communication skills. ❖ Demonstrated proactive approaches to problem-solving with strong decision-making capability. ❖ Emotional maturity and a high level of professionalism. ❖ Highly resourceful team player, with the ability to also be effective independently ❖ Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of internal and external constituent ‘customer’ service and responsiveness ❖ Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced, multi-cultural environment ❖ A forward-looking thinker who actively seeks opportunities and proposes solutions

Education and Experience Requirements ❖ Bachelor's degree or equivalent combination of work experience and education required ❖ Strong work tenure: 5+ years of experience supporting senior management, preferably in a tribal or non-profit organization ❖ Proficiency in the Google Workspace suite of organizational management tools is desired

DUTIES & RESPONSIBILITIES Executive Support The Administrative Assistant (AA), completes a wide variety of administrative tasks, including: ❖ Managing active calendars for the management team ❖ Composing and preparing correspondence that is often confidential ❖ Arranging complex and detailed travel plans, itineraries, and meeting agendas ❖ Researches, prioritizes and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response ❖ Provides a bridge for smooth communication between internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff ❖ Works closely and effectively with managers to keep them well informed of upcoming commitments and responsibilities, following up appropriately ❖ Acts as a "barometer," having a sense of the issues taking place in the organization and among stakeholder groups, keeping managers apprised ❖ Successfully completes critical aspects of deliverables with a hands-on approach ❖ Prioritizes conflicting needs; handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures Job duties may evolve, change, be withdrawn, or added to as allowed by law.